Bourbon County Band Booster Meeting
March 17, 2008

President Tamara Johnson opened the meeting at 6:00 p.m. The Secretary’s report was distributed by Sarah Auvenshine. There were no changes or additions; the report was approved by common consent. The Treasurer’s report was distributed by Barbara Rupard. There were no changes or additions; the report was approved by common consent.

Old Business:
Band Fee Proposal: We need to make a change in the Band Fee Proposal that was voted on last month. The 2nd sentence of the 3rd paragraph of the Proposal should have read, “Points earned would go towards band instrument repair, and special trips such as Florida, etc.” Barbara Rupard made the motion, Kim Crowell 2nd and the motion passed.

Pie Peddler: Pie sales ended last Friday (3-14-08). Tamara and Kelly will be picking up the pies on March 29 and distributing them.

Band Contest for 08: Mr. Hale stated that we would not be holding a band contest in the fall. Mid-States officials pick your judges for you and he is concerned that they might choose judges from California or Florida and we would have to fly them in and pay for their hotels, etc. KMEA contests are plentiful and we would be lucky to get 4 or 5 bands to come to our contest. This may be something we could do in the future.

Mr. Hale states that Marcus has agreed to our offer to work with our guard (marching band and winter guard). He is planning on moving to Paris soon.

Blair had no report regarding the cleaning/waxing of the band trailer.

New Business:
Senior Banquet: The banquet will be held on April 14, 2008 at 6:30 p.m. in the High School gym. The band will supply meat, drinks, paper products and a small cake. The rest of the dinner will be supplied by the Marching sections as follows:

Brass section will bring vegetables

Flags will bring salad and dressings

Woodwinds will bring rolls or a side dish

Drum Line will bring dessert

Pit will bring side dish

Nominations for Band Booster Officers: The floor was open for nominations, and none were received. Existing officers were asked if they would be willing to be nominated for another term. They all agreed. Motion was made for nominations to cease by Mr. Hale, 2nd by James Arnold, motion carried. A motion was made by Eddie McNutt and 2nd by Vicki Handy to elect the existing officers in their current positions as follows:

President: Tamara Johnson

Vice President: Kelly McIntosh

Treasurer: Barbara Rupard

Secretary: Sarah Auvenshine

Motion carried.

Tamara would like to form a fund raising committee that would be in charge of all non-Bingo related fund raisers. This would allow for more fund raising so the kids could earn money for their accounts. The committee would generate ideas and run the fund raisers. No one volunteered. The committee was tabled until next month.

Pam Roe said someone had approached her about making band clings to sell. They can have 2 or 3 colors and would cling to the outside of your car windows. The cost would be $10.00 with the band receiving a 30% profit.

’08 Yard Sale: Pam Roe said Johnny Plummer asked her if we were planning on holding a yard sale this spring/summer. After discussion, we decided that Pam will call Mr. Plummer and tell him we will not be holding a yard sale in 2008.

Barbara Rupard said the baseball concession workers have asked us to move our coolers and water/pop out of the concession stand. It is in their way. Frankie and Barbara will take care of this.

Mr. Hale said that spring trips are very expensive. We will not be traveling this spring. He is considering a fall trip for 2008. There is a band contest at Western Carolina University, NC at the end of fall break. He thought we could travel to Myrtle Beach, SC on 10-08-08, spend 2 days there then head to the contest on 10-11-08. We would return home on 10-12-08. Barbara Rupard moved to visit North and South Carolina over fall break 2008, Vicki Handy 2nd, motion carried. KMEA State Championships are November 1, 2008 in Louisville.

Marjorie Abney reported that the Evening with Arts will be held March 26, 2008 from 5:30 to 7:30. Homework passes will be handed out, dinner is available and they be holding a raffle. The kids that played in Solo and Ensemble will be performing that evening. Everyone should come out!

Guy Bowman reported that the website has been updated.

Barbara Rupard stated that we may need to give some Bingo Tuesdays to other organizations in the summer and during marching season if we can’t get enough adult workers.

The meeting was adjourned at 6:34 p.m.

The next Bourbon Co. Band Booster meeting will be held on April 21st at 6:00 p.m. in the band room.